A field report on archives and special collections
Bridging Capacity and Care explores how archivists and librarians balance care, ethics, and capacity in an evolving field shaped by digital transformation and shifting resources.
Understanding stewardship in a time of transformation
What does it mean to be a good steward of archives when faced with constrained resources, digital transformation, and increased ethical complexity?
Bridging Capacity and Care: A Field Report on Archives and Special Collections is grounded in the lived experiences of archivists and librarians faced with that question everyday.
Drawing on over a year of research—including site visits, interviews, and observational sessions with more than 280 library and archival experts across 24 institutions on two continents—the report captures evolving pressures, aspirations, and resilience, from enduring backlogs, to the promise of post-custodial models.
Special collections and archives have a rare capacity to bridge the past and present. They are not merely custodians of the past; they are active participants in shaping the future of scholarship.
Shared realities and long-term responsibilities
Archivist and special collections professionals across institutions share common challenges and a deep commitment to care. Key takeaways from the report include:
- Stewardship today is a balancing act: Navigating ethical responsibilities, institutional pressures, and limited resources, often all at once.
- Backlogs are more than a processing issue: They shape scholarship by determining what can be discovered, taught, and researched.
- Metadata is the foundation and the bottleneck: Description work is essential to access but constrained by time, staffing, and outdated systems.
- Labor is both visible and invisible: The intellectual, emotional, and technical work of stewardship is often undervalued or unrecognized.
- Community-centered work is reshaping the field: From reparative description to post-custodial models that redefine ethical practice.
- The archival community is redefining success: Moving from traditional metrics to values like collaboration, equity, and long-term impact.
Turning insights into solutions
Bridging Capacity and Care directly informed the creation of JSTOR Digital Stewardship Services, an initiative designed to address the real systemic challenges surfaced by practitioners across the field.
From metadata bottlenecks and digital fragmentation to the need for scalable, community-driven tools, the service was shaped in partnership with archivists and librarians, and grounded in care, collaboration, and sustainability.
A community shaping the future
Join the growing network of archivists, librarians, and researchers who are redefining digital stewardship with JSTOR. Together, we’re building the tools, insights, and shared practices that make collections more discoverable, accessible, and enduring for everyone who relies on them.
The latest from JSTOR Digital Stewardship
Building capacity together: Exploring collaborative strategies for digital collections stewardship
Digital collections stewardship depends on more than technology. Lee Dotson examines how SCELC, its member institutions, and JSTOR Stewardship are sharing expertise, support, and infrastructure to make distinctive collections more discoverable, accessible, and sustainable.
Yeshiva University moves to JSTOR Digital Stewardship Services for digital asset management, preservation, and access
Yeshiva University is migrating its digital collections from Islandora to JSTOR’s unified platform for digital asset management, preservation, and discovery.
University of Tennessee at Martin moves to JSTOR Digital Stewardship Services, joins charter program
The University of Tennessee at Martin is adopting JSTOR Stewardship to strengthen preservation, discovery, and AI-assisted collections processing while joining a collaborative charter community. 27 words
Coastal Carolina University joins JSTOR Digital Stewardship Services charter community
CCU joins JSTOR Stewardship’s charter program to build durable digital collections infrastructure, expand access, and explore AI-assisted processing with JSTOR Seeklight.
Boston Architectural College joins Tier 3 charter program of JSTOR Digital Stewardship Services
Boston Architectural College joins JSTOR Stewardship’s Tier 3 charter program, adding JSTOR Seeklight and helping shape responsible, AI-assisted approaches to stewardship.
Real research impact: What we’re learning about distinctive collections shared on JSTOR
New research reveals how distinctive collections shared on JSTOR are being discovered and used across research, teaching, and learning.
SUNY Morrisville joins JSTOR Digital Stewardship Services charter program
SUNY Morrisville joins the JSTOR Stewardship charter program to expand access to distinctive collections, advance digitization, and explore AI-assisted collections processing with JSTOR Seeklight.
What’s new in JSTOR Stewardship: August 2026
See what’s new across the JSTOR Digital Stewardship Services community, including new participants, distinctive collections, AI-assisted description, accessibility work, and lessons from institutions expanding access to their digital materials.
JSTOR Stewardship introduces alt text tools and workflows for image-based materials
New alt text capabilities in JSTOR Stewardship help libraries and archives create, manage, and publish accessible image descriptions, with JSTOR Seeklight supporting draft generation at scale.
Interested in connecting the report’s insights to your work?
Our team can help you apply insights from Bridging Capacity and Care to strengthen discovery, preservation, and access through JSTOR Digital Stewardship Services.
Connect with our team
Looking to solve common collections management challenges?
Connect with our team to learn more about JSTOR Digital Stewardship Services.