A field report on archives and special collections
Bridging Capacity and Care explores how archivists and librarians balance care, ethics, and capacity in an evolving field shaped by digital transformation and shifting resources.
Understanding stewardship in a time of transformation
What does it mean to be a good steward of archives when faced with constrained resources, digital transformation, and increased ethical complexity?
Bridging Capacity and Care: A Field Report on Archives and Special Collections is grounded in the lived experiences of archivists and librarians faced with that question everyday.
Drawing on over a year of research—including site visits, interviews, and observational sessions with more than 280 library and archival experts across 24 institutions on two continents—the report captures evolving pressures, aspirations, and resilience, from enduring backlogs, to the promise of post-custodial models.
Special collections and archives have a rare capacity to bridge the past and present. They are not merely custodians of the past; they are active participants in shaping the future of scholarship.
Shared realities and long-term responsibilities
Archivist and special collections professionals across institutions share common challenges and a deep commitment to care. Key takeaways from the report include:
- Stewardship today is a balancing act: Navigating ethical responsibilities, institutional pressures, and limited resources, often all at once.
- Backlogs are more than a processing issue: They shape scholarship by determining what can be discovered, taught, and researched.
- Metadata is the foundation and the bottleneck: Description work is essential to access but constrained by time, staffing, and outdated systems.
- Labor is both visible and invisible: The intellectual, emotional, and technical work of stewardship is often undervalued or unrecognized.
- Community-centered work is reshaping the field: From reparative description to post-custodial models that redefine ethical practice.
- The archival community is redefining success: Moving from traditional metrics to values like collaboration, equity, and long-term impact.
Turning insights into solutions
Bridging Capacity and Care directly informed the creation of JSTOR Digital Stewardship Services, an initiative designed to address the real systemic challenges surfaced by practitioners across the field.
From metadata bottlenecks and digital fragmentation to the need for scalable, community-driven tools, the service was shaped in partnership with archivists and librarians, and grounded in care, collaboration, and sustainability.
A community shaping the future
Join the growing network of archivists, librarians, and researchers who are redefining digital stewardship with JSTOR. Together, we’re building the tools, insights, and shared practices that make collections more discoverable, accessible, and enduring for everyone who relies on them.
The latest from JSTOR Digital Stewardship
New Tools for Stewardship: Q&A with JSTOR’s Roger Schonfeld
Library Journal features a Q&A with Roger Schonfeld on higher education, libraries, and the evolving role of organizations like JSTOR in supporting research and teaching.
How The Evergreen State College modernized digital stewardship with JSTOR
Facing growing preservation needs and limited staff capacity, Evergreen State College migrated from Omeka to JSTOR Digital Stewardship Services for sustainable, long-term stewardship.
A digital collections platform that’s accessible by design: How JSTOR Stewardship removes workflow barriers today
With updated ADA Title II requirements approaching, JSTOR is advancing accessibility across both its research platform and the tools stewards use to manage collections. Launched in April 2025, JSTOR Stewardship was built to align with current accessibility standards from the ground up.
Drew University expands participation in JSTOR Digital Stewardship Services by joining the Tier 3 charter program
Drew University joins the Tier 3 charter program for JSTOR Digital Stewardship Services, using JSTOR Seeklight to expand access and strengthen hands-on learnig
JSTOR Digital Stewardship Services training: Accessibility with JSTOR Seeklight
Webinar time is based in EST. Training for Stewardship Tier 3 participants: Generate text alternatives and transcripts with Seeklight, increase collections’ accessibility. Part of a quarterly Seeklight training series.
What’s new in JSTOR Stewardship: February 2026
The JSTOR Digital Stewardship Services community continues to grow, welcoming new institutions and expanding access to distinctive collections. This month’s update highlights recent participants, collection spotlights, and how JSTOR Seeklight supports AI-assisted, human-reviewed description and responsible digital stewardship.
Assumption University selects JSTOR Digital Stewardship Services to manage, preserve, and share digital collections
Assumption University has selected JSTOR Digital Stewardship Services to preserve, manage, and share digital collections, strengthening long-term stewardship, discovery, and access for teaching and research.
The University of Wyoming moves to JSTOR Digital Stewardship Services to manage, preserve, and share digital collections
The University of Wyoming joins JSTOR Digital Stewardship Services as a Tier 2 participant, migrating key collections from DSpace to JSTOR for integrated management, Portico preservation, and expanded discovery.
“AI drafts, people decide”: How Goldey-Beacom College scales archival access and enriches student learning with JSTOR Seeklight
Goldey-Beacom College used JSTOR Seeklight to scale archival metadata creation with AI and human oversight—unlocking hidden collections while building student AI literacy.
Interested in connecting the report’s insights to your work?
Our team can help you apply insights from Bridging Capacity and Care to strengthen discovery, preservation, and access through JSTOR Digital Stewardship Services.
Connect with our team
Looking to solve common collections management challenges?
Connect with our team to learn more about JSTOR Digital Stewardship Services.